ABOUT US
Qube Ports provides port solutions and logistics services with bulk and general handling facilities in over 40 Australian, New Zealand and South East Asian ports. Qube Energy/Forestry is a subsidiary of Qube Ports. Qube Ports is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia
Qube Ports manages 25 sites for the forestry industry in Australia and New Zealand and is also the leading provider of supply chain logistics services to the energy sector, supporting thousands of onshore wells and rig supply vessels, barges and offshore construction vessels annually.
We lead the market in providing purpose-designed solutions for our customers, handling containers, bulk, automotive and general cargo.
ABOUT THE ROLE
The primary purpose of the Workshop Administrator is to is to effectively administrate the Qube fleet software systems and provide administrative support to the Mt Gambier workshop team. This will involve monitoring, reporting & filing compliance documents, schedule & forecast servicing and repairs, capturing all related documentation electronically.
ABOUT YOU
You will be committed to safety in the workplace and be committed to 100% Chain of Responsibility compliance. We're proud of our 'Zero Harm' initiative and provide extensive on-the-job training to ensure you get home safely at the end of every day.
Qube is an Equal Opportunity Employer, and we encourage women, veterans and Indigenous peoples of all ages to apply
Specific Responsibilities
- Coordinate service plans with the workshop manager
- Creation of W/O against reported defects from Prestart checks and service faults identified.
- Capturing the status of the task inside fleet software system i.e open, allocated, and closed.
- Compiling all reference documents against the repair i.e. supplier invoices, manual Work order
- Produce compliance reports from fleet software systems to show job status and outstanding tasks
- Upload Asset documentation into the fleet software systems, manuals, R/A, servicing schedules etc
- Filing signed off timesheets into the shared files
- Monitoring workshop supplies, PPE, stock items, breakroom supplies
- Creating and maintaining spreadsheets, word documents and compliance records, as requested and coordinating common documents with other administrators and coordinators in the QF business
- Streamlining systems and process to align with other BU administrators and continuously making improvements in efficiencies
- Aiding other administrators in the Qube Forestry business during days off
- Proving assistance to the workshop manager and the SA/Vic Service manager as required
- Attending meetings and taking notes with follow up action points
- Assisting with travel requests booking hotels, cars etc, through Egencia
- Travel to other operational sites as requested to attend meetings
- Maintain and monitor the QF shared drive
- Assist with requests from the management team for guidance on computer systems such as excel, outlook, word documents
- Develops and maintains the fleet maintenance business plan in line with branch and corporate business objectives
- Monitors and reports on progress of fleet maintenance programs in relation to budgets, delivery time lines and services as required by the Service Manager
- Provide a weekly maintenance/service report to the Service & transport manager for review
- Promote safe work environments by conducting safety audits, attending monthly safety committee meetings and meeting with individual staff members
Qualifications and Experience
- Relevant experience in a similar position
- Sound computer skills
- Experience with Mainpac is highly valued
Key Competencies/Skills
- Current Drivers licence
- A professional and positive attitude when dealing with people at all levels
- Excellent communication skills – written and verbal
- The ability to continually prioritize and deliver quality data on time
- Innovation and idea generation in relation to logistics issues
Why QUBE?
At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people and rewarding performance is vital for success.
BENEFITS
- Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
- Discounted health insurance
- Special paid leave to participate in volunteering activities
- Unlimited access to employee assistance program delivered through TELUS Health
- Generous paid parental leave
- Access to Qube wellbeing program
This is an exciting opportunity to join a business that is experiencing rapid growth and continued leadership. Apply now!
